UWLSU Gym Membership Terms and Conditions


     Access Rights

  • Access rights are onlygrantedafteryour membershiphas been activated
  • Gym members have access to the Gym from 08:00 – 21:00 Monday – Saturday unless otherwise stated  
  • Gym members have access to the changing facilities from 08:00 – 20:45 Monday to Saturday unless otherwise stated  
  • Access to studio spaces and classes are available by booking only
  • Access to parking on the UWL site is not included any membership packages 



  • You must present you UWL ID card to gain entry. Your membership cannot be used by another person. If your ID card is used by another person to enter the gym, the ID card will be confiscated and you will be banned from using the gym for three months.
  • All gym members must be 18 years old or over when taking out a membership
  • All gym members must fill sign and agree to the Health Commitment Statement


     Cancellation and Termination

  • UWLSU has a 14 day refund policy. Refund requests after that 14 day period will be denied. 
  • Refund request forms should be completed at the UWLSU reception desk, with proof of purchase
  • UWLSU cannot be held responsible if the refund request form is not completed correctly
  • All refunds processed will come with a £5 fee
  • Outside of the 14 day period the Gym Manager has the final say on all refund requests.
  • UWLSU reserves the right to expel a member from a facility, suspend for a specific period of time or refuse to renew the membership of any member whose conduct is or may, in UWLSU’s reasonable opinion, be injurious to the character of the facility or amounts to a breach of the Sports and Fitness Centre terms and conditions or code of conduct.
  • In the event of a disciplinary sanction imposed on you by the Students’ Union or University, your membership maybe temporarily suspended or cancelled completely in line with that sanction with no refund eligible 


     Limitation of Liability

  • UWLSU cannot be held responsible for any service or equipment being unavailable for whatever reason.
  • UWLSU reserves the right to make alterations to the type of facilities provided, without notice and at its absolute discretion, and UWLSU shall not be liable for any loss occasioned by such alterations except so far as such loss is by law incapable of exclusion.
  • It is the member’s responsibility to ensure that they are capable of undergoing a routine of exercise provided by any programme that they follow or class that they attend. Members accept the risk of injury from performing exercises and are advised to consult their doctor prior to beginning any class or programme.

     Use of facilities

  • Members must comply with the UWLSU Sport and Fitness Code of Conduct all times. The Sport and Fitness Code of Conduct can be found at https://www.uwlsu.com/get-involved/gym/
  • A member is entitled to use the Sports and Fitness Centre providing that UWLSU may at any time, with notice and where practicable, withdraw all or part of its facilities for any period of time in connection with any cleaning, repair, alteration or maintenance work or for reasons beyond the control of UWLSU
  • Lockers are for use during opening hours only, and by gym members only. Any belonging left in lockers overnight will be removed. 
  • UWL or UWLSU cannot be held responsible for the loss or damages to any belongings left, stored or removed from the lockers, or any other part of the Sport and Fitness Centre  

    Gym and classes

  • Members must notify UWLSU staff of any circumstances affecting their health, which may be exacerbated through continued use of gym or fitness classes.
  • Members should not use any piece of equipment they do not now how to use
  • Members should make staff aware of any pieces of equipment they do not no how to use in order to receive traning 
  • Members must not demonstrate or teach other members how to use equipment. Gym inductions are available on request, these can be booked in at UWLSU reception, or by emailing su.gym@uwl.ac.uk
  • No person under the age of 18 is permitted to use any gym or attend fitness classes

     Data Protection

  • Your membership data may be shared with  the University and any other relevant authorities in the event of an incident or accident to aide any investigations 
  • CCTV is in operation throughout the Sport and Fitness Centre at all times. This CCTV is monitored Gym staff. The CCTV is also monitored and recorded by UWL Security and maybe used in the event of an incident or accident investigation 
  • For more information on how your data is collected and used, please see the Sports and Fitness Centre privacy statement

Registered Office: University of West London Students' Union, St Mary's Road, London W5 5RF
Registered in England Company Number: 8158543
Registered Charity Number: 1148594

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